| program_administrator_and_outreach_coordinator_2-10-23_draft.docx |
SIERRA COUNTY CHILD ABUSE COUNCIL dba High Sierras Family Resource Center
Job Description
Program Admin Support and Outreach Coordinator
TITLE: Program Admin Support and Outreach Coordinator
HOURS: 20 – 40 Hours per week
SUPERVISOR: Executive Director
Summary:
The Program Admin Support and Outreach Coordinator provides administrative back-up for the High Sierras Family Resource Center (FRC) programs and services. This includes basic bookkeeping and grant management responsibilities such as budgets, invoicing, payroll submission, financial reports, program data collection and reporting. Outreach for marketing, public relations and education requires website maintenance, material design and various distribution methods coordination which can include community events and activities. This position serves as the Sierra County Child Abuse Coordinator by developing agendas, scheduling meeting, preparing meeting packets for board of directors, taking minutes and reporting out as necessary. Outreach efforts include administering the Loyalton Food bank by placing food orders, coordinating site volunteers, enrolling beneficiaries, and on the ground logistics on food bank distribution days twice a month. Outreach efforts also include safety education and resource development for children’s life jackets, bike helmets and car seat installation. As with all positions at the FRC, everyone is cross trained to back up essential services provided by peers, assist with building maintenance and any other issues that can arise in a very small rural non-profit agency.
Overall Goals:
Responsibilities:
Program Admin Support -
QUALIFICATIONS
1. Be at least 18 years of age.
2. High School diploma or equivalent required.
3. At least 1 year of relevant work experience or higher education.
4. Have knowledge of basic accounting practices
5. Demonstrate basic computer competency
6. Demonstrate basic marketing skills and knowledge of adult learning strategies
5. Demonstrate a knowledge of and empathy for low-income and diverse population groups.
6. Demonstrate knowledge of effective communication and motivation skills.
7. Ability to work with a variety of people from diverse socioeconomic backgrounds and lifestyles.
8. Ability to work independently.
9. Must possess a valid driver’s license, insurance, and reliable vehicle.
10. Willingness to travel for statewide training.
Job Description
Program Admin Support and Outreach Coordinator
TITLE: Program Admin Support and Outreach Coordinator
HOURS: 20 – 40 Hours per week
SUPERVISOR: Executive Director
Summary:
The Program Admin Support and Outreach Coordinator provides administrative back-up for the High Sierras Family Resource Center (FRC) programs and services. This includes basic bookkeeping and grant management responsibilities such as budgets, invoicing, payroll submission, financial reports, program data collection and reporting. Outreach for marketing, public relations and education requires website maintenance, material design and various distribution methods coordination which can include community events and activities. This position serves as the Sierra County Child Abuse Coordinator by developing agendas, scheduling meeting, preparing meeting packets for board of directors, taking minutes and reporting out as necessary. Outreach efforts include administering the Loyalton Food bank by placing food orders, coordinating site volunteers, enrolling beneficiaries, and on the ground logistics on food bank distribution days twice a month. Outreach efforts also include safety education and resource development for children’s life jackets, bike helmets and car seat installation. As with all positions at the FRC, everyone is cross trained to back up essential services provided by peers, assist with building maintenance and any other issues that can arise in a very small rural non-profit agency.
Overall Goals:
- Promote the vision, mission, and purpose of the agency in our efforts to support the health and well-being of children and families.
- Represent the SCCAC in all contacts with agencies, clients and community members.
- Comply with all federal, state, local, and grant/contract requirements.
Responsibilities:
Program Admin Support -
- Good communication skills - verbal, listening and written
- Maintain and convey sensitivity to each family’s personal and cultural needs without judgment or bias.
- Coordinate closely with Program specialist around program development, implementation, logistics and evaluations
- Provide grant/contract management
- Maintain current knowledge of contractual/grant and program rules, regulations, expectations and deliverables.
- Manage client/program data to analyze and format reports to meet program requirements.
- Maintain client confidentiality
- Basic Computer skills to create documents, collect data, compose documentation/letters/reports etc
- Provide basic bookkeeping functions such as payroll, accounts payable/receivables, financial reporting
- Participate in budget development
- Provide Food Bank administration - coordination with Northern Nevada Food Bank for food ordering and distribution.
- Program safety program administration for life jacket, helmet and car seat distribution in office and out in the community which could include home visits.
- Serve as CAPC Coordinator - schedule meetings, develop agenda with staff input, take meeting minutes. provide direction to CAPC board regarding roles, responsibilities and meeting etiquette.
- Provide website maintenance.
- Development marketing and educational materials for a variety of target audiences using various media venues.
- Lead for community event marketing and logistics.
- Attend community based meetings and events, representing the interests of families participating with the Family Outreach Program.
- Attend trainings and informational sessions to increase specific awareness of families’ unique needs and goals.
- Assist in projects that promote community awareness of child abuse prevention including the development and distribution of educational material.
- Maintain good working relationships with partner resource agencies and community stakeholders. .
- Maintain client confidentiality
- Submit a monthly report of activities to the Board of Directors.
- Other functions can be variable in a small office where staff back each other up, divide tasks/office chores, and building maintenance.
QUALIFICATIONS
1. Be at least 18 years of age.
2. High School diploma or equivalent required.
3. At least 1 year of relevant work experience or higher education.
4. Have knowledge of basic accounting practices
5. Demonstrate basic computer competency
6. Demonstrate basic marketing skills and knowledge of adult learning strategies
5. Demonstrate a knowledge of and empathy for low-income and diverse population groups.
6. Demonstrate knowledge of effective communication and motivation skills.
7. Ability to work with a variety of people from diverse socioeconomic backgrounds and lifestyles.
8. Ability to work independently.
9. Must possess a valid driver’s license, insurance, and reliable vehicle.
10. Willingness to travel for statewide training.